Privacy Policy

How we handle your data.

Who we are

Ben's Maths is an online maths tutoring service run by Ben Gillespie, based at 61 Isca Road, Exeter, EX2 8BH, United Kingdom. You can contact us at ben@bensmaths.com or +44 7512 164709.

What data we collect

We collect personal information that you voluntarily provide when you:

  • Fill in the contact form on our website (name, email, phone number, message)
  • Book a tutoring session (name, contact details, student details)
  • Communicate with us via email, phone, or messaging

We also collect basic analytics data through Google Tag Manager to understand how our website is used. This is subject to your cookie consent preferences.

How we use your data

We use your personal data to:

  • Respond to your enquiries and arrange tutoring sessions
  • Deliver tutoring services and communicate about lessons
  • Send relevant updates about our services (only with your consent)
  • Improve our website and services through anonymised analytics

Legal basis for processing

We process your data under the following legal bases (UK GDPR):

  • Consent — when you submit the contact form or opt in to communications
  • Legitimate interests — to respond to enquiries and deliver services you have requested
  • Contract — to fulfil tutoring arrangements

Data sharing

We do not sell your personal data. We may share data with:

  • Google — for website analytics (subject to your cookie consent)
  • Google Apps Script — to process contact form submissions securely

Data retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected. Contact form submissions are retained for up to 12 months. Tutoring records are retained for the duration of the tutoring relationship plus 12 months.

Your rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data (right to be forgotten)
  • Restrict processing
  • Data portability
  • Object to processing

To exercise any of these rights, please contact us at ben@bensmaths.com.

Cookies

Our website uses cookies for:

  • Essential functionality — theme preferences (localStorage)
  • Analytics — Google Tag Manager (only with your consent)

Analytics cookies are denied by default and only activated with your explicit consent.

Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated date.

Last updated: February 2026